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Receptionist/Admin Support

The Receptionist/Admin Support is FOX's office support champion, who keeps the ship sailing in all aspect of operations. S/he maintains a "can do" client service attitude, while developing professional working relationships with staff to ensure seamless operation within the studio. No task is too big or small to tackle for this role. The standard work hours are from 8:30am-5:30pm. This is non-negotiable as the Receptionist/Admin Support is the face of the firm and his/her presence is necessary during those core office hours.

 

The role will be responsible for organizing variety of office and administrative support services at our downtown DC studio as noted below:

 

DUTIES

  • Embody client service attitude by warmly greeting all clients and vendors at the front desk, courteously answering and transferring phone calls, ensure office/kitchen supplies are stocked, make daily rounds to tidy office space.
  • Proactively assist with administrative tasks to support studio needs in a professional manner.
  • Research cost for catering, events and/or other special events.
  • Setup meeting rooms, displays, equipment, and helps with other logistics before and after each meetings.
  • Assist with travel bookings (e.g. flights, hotels, restaurants, etc.).
  • Coordinate vendor presentations/visits and communicate to staff.
  • Ensure common space (kitchen, reception, lab area) are in presentable manner at all time.
  • Recommends and develops measures to improve production methods, equipment performance, and customer service.
  • Presents invoices, packing slips, and other documentation to supervisor for approval.
  • Sets up new workstation for new employee and give them a warm welcome.

 

QUALIFICATIONS

  • Proficient computer skills, including Microsoft Word, Excel, Outlook and PowerPoint.
  • 2-5 years of professional services industry supporting administrative role.
  • Superior verbal and written communication skills, consistently presenting in a polished manner.
  • Professional performance with reliable attendance a must.


 

PHYSICAL DEMANDS

Moving and lifting of furniture and other items may be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

 

NOTES

This role is a full-time role that’s 40 hours/week + comprehensive benefits (healthcare, vision, 401K, paid-time off, SmarTrip pre-tax benefits, etc.). Interested candidates must submit their resume to FOX Architects' career website. Please, no phone inquiries. Selected candidates will be contacted by the hiring team. Thank you for your interest.

 

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